What is the process? (A Sequence Guide)

Fr. Rooney at St. Angela Merici Catholic Church

 

Below is a typical list of action items in the planning, design, and construction process. There are two standard design services that determine where the church starts in its’ planning process. See “What are Master Planning & Architectural Services?” for more information.

 

Master Plan

Organizing the Master Plan Team

Form a Master Plan Committee

Create a List of needs and/or desires the Committee believes the Church and Community will benefit from. This should include a rough description of use and size of buildings.

Contact your Diocese or Conference  Construction/Development Office and share the church’s intentions

Send out Requests for Qualifications (RFQ’s) to relevant Architects the church is interested to know more about with information of the church, campus, and facility needs.

Review the Statements of Qualifications (SOQ’S) and Check References, narrowing the list to those the church wants to interview

Extend Invitations to the shortlist of Architects and schedule site visits with them and the Committee Chair and schedule interviews.

Interview the selected Architects and make a final selection

 

The Master Plan Design Process

Kick-off Meeting with the Committee & Architect- Introduce the team, review scope and Master Plan agreement, and prepare a schedule

Congregational Questionnaire- To identify needs and gauge the interest of facility developments

Staff Programming Interviews – Brief interviews to develop the building program indicating how spaces will be used and their size

Committee Meeting to share results of the Congregational Questionnaire and the Building Program developed from the staff interviews

Committee Meeting to consider site plan options of the campus presented by the Architect

Committee Meeting to review the Architect’s development of the Site Plan and Schematic Floor Plans of the Facilities

Committee Meeting to review the Final Master Plan, discuss the Phase 1 project and consider Contractors to provide an estimate

Committee Meeting to Meet Contractor and Review the Estimate

Town Hall Meeting for the Committee to present to the Church Body the work and results of the Master Plan

Contact your Diocese or Conference  Construction/Development Office and share the church’s intentions

 

Preparing for the Architectural Process

Organizing the Building Project Team

Form a Building Committee

Create a Building Program listing rooms and uses, sizes, & occupancies. ( May have been delivered during the Master Plan)

Contact your Diocese or Conference  Construction/Development Office and share the church’s intentions

If a successful relationship between the Church and the Architect has been forged in the Master Planning Process, proceed to the Architectural Process with the established team

If the Church is looking for an Architect and has a clear vision for the project, send out Requests for Qualifications (RFQ’s) to relevant Architects the church is interested to know more about, with information of the church, campus, and facility needs.

Review the Statements of Qualifications (SOQ’S) and check references narrowing the list to those the church wants to interview

Extend Invitations to the shortlist of Architects and schedule site visits with them and the Committee Chair and schedule interviews.

Interview the selected Architects and make a final selection

 

The Architectural Process

Kick-off Meeting with the Committee & Architect- This information will be used as a basis for the Architectural Agreement

Introduce the team

Review the building program and scope

Discuss a schedule

Consider Engineers, Consultants, & Contractor and the how they will be incorporated into the projects

Determine the expected construction process.

Receive and review the Architectural Agreement from the Architect

Receive and review the Pre-Construction Services Agreement from the Contractor

Multiple Committee Meetings to review:

  • Review Design progress
  • Select Finish Materials
  • Meet Engineers and Consultants
  • Review Contractor Estimates

 

Bidding, Permit, and Construction Process

Submit Construction Documents to the Government Entities including Accessibility Review for Approval and Permit

Submit Construction Documents to the Contractor for Guaranteed Maximum Price (GMP)

Review GMP, Negotiate and Approve GMP to Proceed with Construction

Pre-Construction Meetings with subcontractors to review expectations

Groundbreaking

Construction

Regular Progress meetings at the site with the Contractor to review

  • Progress
  • Submittals Logs
  • RFI Logs
  • Schedule
  • Material Mock-ups
  • Punch Walk to establish items to be completed and determine a date for substantial completion

Building Dedication or Ribbon Cutting Ceremony

Warranty Walk after a year from the Substantial Completion Date

 

Download a print-friendly version of this page or the entire Go Forth: A How-to Guide to Starting your Church Project.

 


 

Additional Questions?

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