What is the Process? A Sequence Guide

Below is a typical list of action items in the planning, design, and construction process. There are two standard design services that determine where the church starts in its’ planning process.

Master Plan

Organizing the Master Plan Team

  1. Form a Master Plan Committee
  2. Create a list of needs and/or desires the Committee
    believes the Church and Community will benefit from.
    This should include a rough description of use and
    size of buildings.
  3. Contact your Diocese or Conference Construction/
    Development Office and share the church’s intentions
  4. Send out Requests for Qualifications (RFQ’s) to
    relevant Architects the church is interested to know
    more about with information of the church, campus,
    and facility needs.
  5. Review the Statements of Qualifications (SOQ’S)
    and Check References, narrowing the list to those the
    church wants to interview
  6. Extend Invitations to the shortlist of Architects and
    schedule site visits with them and the Committee
    Chair and schedule interviews.
  7. Interview the selected Architects and make a final
    selection

The Master Plan Design Process

  1. Kick-off Meeting with the Committee & Architect Introduce the team, review scope and Master Plan
    agreement, and prepare a schedule
  2. Congregational Questionnaire- To identify needs
    and gauge the interest in facility developments
  3. Staff Programming Interviews – Brief interviews to develop the building program indicating how spaces will be used and their size
  4. Committee Meeting to share results of the Congregational Questionnaire and the Building Program developed from the staff interviews
  5. Committee Meeting to consider site plan options of the campus presented by the Architect
  6. Committee Meeting to review the Architect’s development of the Site Plan and Schematic Floor Plans of the Facilities
  7. Committee Meeting to review the Final Master Plan, discuss the Phase 1 project and consider Contractors to provide an estimate
  8. Committee Meeting to meet the Contractor and Review the Estimate
  9. Town Hall Meeting for the Committee to present to the Church Body the work and results of the Master Plan
  10. Contact your Diocese or Conference Construction/ Development Office and share the church’s intentions

Preparing for the Architectural Process

Organizing the Building Project Team

  1. Form a Building Committee
  2. Create a Building Program listing rooms and uses, sizes, & occupancies. (May have been in the Master Plan)
  3. Contact your Diocese or Conference Construction/Development Office and share the church’s intentions
  4. If a successful relationship between the Church and the Architect has been forged in the Master Planning
    Process, proceed to the Architectural Process with the established team
  5. If the Church is looking for an Architect and has a clear vision for the project, send out Requests
    for Qualifications (RFQ’s) to relevant Architects the church is interested to know more about, with information of the church, campus, and facility needs.
  6. Review the Statements of Qualifications (SOQ’S) and check references narrowing the list to those the church wants to interview
  7. Extend Invitations to the shortlist of Architects and schedule site visits with them and the Committee Chair and schedule interviews.
  8. Interview the selected Architects and make a final selection

The Architectural Process

Kick-off Meeting with the Committee & Architect- This information will be used as a basis for the Architectural Agreement

  1. Introduce the team
  2. Review the building program and scope
  3. Discuss a schedule
  4. Consider Engineers, Consultants, & Contractor and the how they will be incorporated into the projects
  5. Determine the expected construction process.
  6. Receive and review the Architectural Agreement form the Architect
  7. Receive and review the Pre-Construction Services Agreement from the Contractor
  8. Multiple Committee Meetings to review:
    • Review Design progress
    • Select Finish Materials
    • Meet Engineers and Consultants
    • Review Contractor Estimates

Bidding, Permit, and Construction Process

  1. Submit Construction Documents to the Government Entities including Accessibility Review for Approval and Permit
  2. Submit Construction Documents to the Contractor for Guaranteed Maximum Price (GMP)
  3. Review GMP, Negotiate and Approve GMP to Proceed with Construction
  4. Pre-Construction Meetings with subcontractors to review expectations
  5. Groundbreaking
  6. Construction
  7. Regular Progress meetings at the site with the Contractor to review:
    • Progress
    • Submittals Logs
    • RFI Logs
    • Schedule
    • Material Mock-ups
    • Punch Walk to establish items to be completed and determine a date for substantial completion
  8. Building Dedication or Ribbon Cutting Ceremony
  9. Warranty Walk after a year from the Substantial Completion Date

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